Sick Leave Application – Sample Application for Sick Leave – How to write a sick leave letter ?

Application for sick leave is basically written to the head of the organization for requesting a break from work due to temporary illness. Through this letter, the employer or principal is being informed about the unavailability of his employee or student because of his poor health.

Procedure for writing sick leave application:

Just like any other formal letter, you should make sure that the sick leave letter must be written in a professional manner by following these simple guidelines.

  • Find out about the medical leave policy of your company

Before writing a sick leave letter, you should know about the ongoing leave policy of your company by looking at its handbook or by checking on the website. You can also ask your HR officer in case of any ambiguity.

  • Get a medical certificate, if needed

A medical certificate may be required in case of the sick leave request. In most of the organizations’ leave policies, any sick leave which exceeds two days must be submitted along with a medical certificate as a proof of illness.  This is not a strict policy and can vary from organization to organization. Therefore, you need to process the application according to the medical leave policy of your organization.

  • Write the letter in a proper format

A sick leave letter should be written in a proper format. The reason for leave must be stated clearly followed by the duration of the leave. Briefly tell about your medical condition, this will help your employer in understanding that you really need a sick leave. It is better to provide to the point information rather than giving unnecessary details. Explain to your boss about your current work and how to handle that in your absence. Mention the name of that colleague to whom you have assigned your tasks and also inform your boss if you are planning to work remotely.  Close the leave letter with your contact information and thank the employer for considering your request.

  • Revise and submit the application

Carefully proofread your application and ensure that the guidelines for formal writing are being followed. Submit the sick leave application as per the policy of your organization. 

Sample sick leave application:

A sample application for sick leave is provided here for reference.

The Manager
XYZ Corporation
New York, USA


Alizey Tomb
XYZ Corporation
New York, USA

Subject: Application for Sick Leave

Respectful Sir,

I wish to draw your attention towards my case. I am Alizey Tomb, the technical in charge of the production department, XYZ Corporation. I have been serving your company for the last five years and have always remained dedicated to my job. I have been a regular and punctual employee; you can also check my attendance record. Sir, I am having a severe kidney pain since last evening. The doctor has told me that there are stones which need to be removed as early as possible.

The medical certificate is attached to sick leave application. Kindly grant me leave for three days so that I can have proper medical treatment and get back to work in better spirits.

I will be highly obliged for this kindness. Thanking you in anticipation.

Yours Truly,
Alizey Tomb




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